Very limited
State intervention available through old age home, short stay home,
Nari Niketan etc, cover only a fringe of the problems of such women.
Therefore a scheme known as ‘Swadhar’ has been designed with a more
flexible and innovative approach to cater to the requirement of various
types of women in distress in diverse situations under different
conditions. The Swadhar Scheme purports to address the specific
vulnerability of each of group of women in difficult circumstances
through a Home-based holistic and integrated approach.
B. Objective
The following
shall be the objectives of the scheme:
i)
To provide primary need of
shelter, food, clothing and care to the marginalized women/girls living
in difficult circumstances who are without any social and economic
support;
ii)
To provide emotional support
and counseling to such women;
iii) To
rehabilitate them socially and economically through education,
awareness, skill up gradation and personality development through
behavioral training etc.;
iv) To
arrange for specific clinical, legal and other support for women/girls
in need of those intervention by linking and networking with other
organizations in both Govt. & Non- Govt. sector on case to case basis;
v) To
provide for help line or other facilities to such women in distress; and
vi) To
provide such other services as will be required for the support and
rehabilitation to such women in distress.
C. Target Group/Beneficiarie
The following
shall be the target group beneficiaries of the scheme
(i)
Widows deserted by their
families and relatives and left uncared near religious places where they
are victims of exploitation;
(ii)
Women prisoners released from
jail and without family support
(iii)
Women survivors of natural
disaster who have been rendered homeless and are without any
social and economic support;
(iv)
Trafficked women/girls rescued
or runaway from brothels or other places or women/girl victims of
sexual crimes who are disowned by family or who do not want to go back
to respective family for various reasons;
(v)
Women victims of terrorist/extremist
violence who are without any family support and without any
economic means for survival;
(vi)
Mentally challenged women (except for the psychotic
categories who require care in specialized environment
in mental hospitals) who are without any support of family or
relatives.
(vii)
Women with HIV/AIDS deserted by their family or women who have lost
their husband due to HIV/AIDS and are without social/economic support;
or
(viii)
similarly placed women in difficult circumstances.
D.
Implementing Agencies
The
implementing agencies can be the Social Welfare/ Women and Child
Welfare Department of State Government, Women’s Development
Corporations, Urban Local Bodies, reputed Public/Private Trust or
Voluntary Organistions who are willing to take up the responsibility of
rehabilitating such women. The organization must have adequate
experience and expertise of taking up such works of rehabilitation.
E. Eligibility
Conditions
The implementing
organizations must fulfill the following eligibility conditions:
a)
The organisation should be
registered under law and must have a properly constituted Managing Body
with its powers, duties and responsibilities clearly defined and laid
down in its Constitution;
b)
The organization must not work
for the profit of any individual or body of individuals;
c)
It should ordinarily have
three years experience after its registration.
d)
Its financial position should
be sound;
e)
It should have facilities,
resources, experience and personnel to initiate the scheme for which
assistance is sought.
F. Components
of the Scheme
The scheme shall have
the following main components:
a)
Assistance for construction of
buildings for the Centre
b)
Rent for the shelter
c)
Assistance for the management
of the Centre.
d)
Provision for food, shelter
and clothing for the women and their children below the age of 18 years
e)
Counselling for the women in
difficult circumstances
f)
Clinical, legal and other
support for women in difficult circumstances who are in need of that
intervention.
g)
Training for the economic
rehabilitation of such women
h)
Help line facilities for such
women
The implementing agencies may seek
assistance for all the components as mentioned above under the
scheme. However, assistance can be sought for a few components also
provided that the other facilities are available and holistic care is
provided by the organisation to the women in difficult
circumstances.
Wherever necessary and feasible, each
Centre shall be expected to aim at the convergence of the benefits of
separate schemes of DWCD and other Ministries/Departments regarding
education, training, health, awareness generation, self-employment etc,
which are not specifically provided for in the scheme.
G.
Pattern of Assistance
Government
shall grant following types of assistance to the implementing
organizations for the development of the Centres:
(i) Assistance for
purchase of land
Land should be provided
free of cost by implementing agencies.
(ii) Assistance for
construction of building
Government shall grant
assistance for construction of rooms/cottages/ huts for the shelter of the
inmates and common facilities like kitchen, bathroom, training hall,
recreation room, office room etc and infrastructure facilities like water,
electricity, approach road, boundary wall etc. 75% of the
cost of such constructions subject to a maximum ceiling of Rs. 25,000 per
inmate i.e., Rs. 25 lakhs for a Centre for 100 women shall be
permissible. The balance amount for construction shall be paid by the
implementing agencies. An agreement shall be signed with
the NGO to the effect that the building shall not be used for any purpose
other than rehabilitation of women in difficult circumstances.
(iii)
Assistance for rented
accommodation
In the first year of the
project, 100% assistance towards rent, subject to a ceiling of Rs.
50,000/- p.m. for a centre for 200 women, and correspondingly for other
centers, may be provided in order to enable the implementing agencies to
begin implementation of the scheme quickly, while bringing up resources to
construct the building or for continuing on rent. However, from the
second year onwards 75% assistance, subject to a ceiling of Rs.37,500/-
for a centre for 200 women, and correspondingly for other centres, shall
be provided. Reasonability of the rent should be certified by the
DM/State PWD.
(iv) Administration and
Management
The exact
quantum of staff to be sanctioned in each project shall be decided on a
case-to-case basis. Indicative complement of staff, which can be
sanctioned, is provided in the standard modules as provided in Annexure
VI. The following shall be the types of staff and their salary that can be
sanctioned. The salary structure of the staff shall be reviewed every ten
years.
|
Salary |
Per month |
Annual |
|
Resident
Superintendent |
6,000 |
72,000 |
|
Asstt. Superintendent |
5,000 |
60,000 |
|
Medical Doctor (part
time) |
3,000 |
36,000 |
|
Counselor –(Full
time) |
6,000 |
72,000 |
|
Counselor –(Part time) |
2,000 |
24,000 |
|
Trained Nurse (Full
time) |
4000 |
48,000 |
|
|
4000 |
48,000 |
|
Chowkidar/Peon |
3000 |
36,000 |
In addition,
services of a lawyer may be obtained on contract basis.
(v) Other Recurring expenditure
a) The
following recurring expenditure of the centre shall be sanctioned:
i) Office
Contingencies @ Rs 5 per inmate per month
ii) Medical
expenses @ Rs 25 per month per inmate subject to actual
iii) Food of
Residents @ Rs.500 per inmate per month
iv) Training for
rehabilitation – as per norms of Women’s Economic Programme (WEP)
v) Pocket Money @
of Rs.50 per inmate per month for those women who are not engaged in any
economic activity.
b)
Upper ceiling for annual
non-rental recurring expenditure per inmate for the 3 types of modules
will be 9000 for a center for 200 inmates, 10,000/- for a center for 100
inmates and 13,000/- for a center of 50 inmates out of which not less
than Rs.6,000/- should be spent on food alone.
c)
No escalation on this ceiling
will be allowed during 10th Plan period and any excess
expenditure should be met by the implementing agency from its own
resource.
d)
For children, grant shall be
given @ 2/3 of the expenditure applicable to women.
(ix)
Other Non
recurring expenditure
Assistance for
furniture, beds, bedding, utensils, machines and other items of
permanent use @ Rs 2,000 per inmate
Recreation &
Development activities@ Rs 200 per inmate
These grants shall be
sanctioned once in five years subject to actual
(vii) Help Line for
Women in Distress
The lease
charges and bills for toll free phone shall be reimbursed by the DWCD.
Other assistance to be provided on a 100% reimbursement basis are
detailed in Module VII.
H.
Project proposal
The project
proposals under the scheme shall be received in prescribed format
(Annexure –I) through the State Govts/UT Admns. The State Govt/UT
Administration shall submit its Appraisal Report and recommendations
as per the format prescribed (Annexure-II). The Utilisation
Certificate and Progress Report shall be submitted in formats
prescribed in Annexure III and IV. A few suggestive models for the
preparation of project proposals have been indicated in Annexure V.
These are only illustrative. The implementing organizations may submit
other innovative proposals according to the specific needs of the
women in difficult circumstances as defined to achieve the objectives
of the scheme.
The project proposal complete in all aspects as
mentioned above shall be submitted to Joint Secretary, Women
Development Bureau, Department of Women & Child Development, Shastri
Bhavan, New Delhi-110001 through Registered Post/Speed Post.
I. Sanctioning of the Scheme
Each proposal
shall be sanctioned by a Project Sanctioning Committee comprising of the
following members
a.
Secretary, Women and Child
Development Department (Chairperson)
b.
Financial Adviser, Ministry
of Human Resource Development (DWCD)
c.
Secretary in charge of Women
and Child Development of the concerned State Governments.
d.
Joint Secretary of the
concerned bureau in the Department (Convener).
J.
Procedure for Sanction
i)
Grants for the construction of the building shall be sanctioned
on production of the following documents:
a)
Layout, architectural and
structural plan of the building approved by the local authority.
b)
Detailed estimate of
construction duly verified by the District Superintending Engineer/Civil
Engineer.
c)
Any other document that the
Sanctioning Committee may deem fit.
d)
Proof of ownership of land
e)
Land documents
f)
Non encumbrance certificate of
the land.
(ii)
Grant for construction of the buildings shall be released in three
installments, 50% before the construction is started, 40% when the civil
construction is completed and remaining 10% after the construction is
over. Recurring grant for other expenses shall be released in two
bi-annual installments. Each installment of grant shall be released only
on production of Utilization Certificate in respect of the previous
installment duly certified by the Chartered Accountant along with
photographic documents in support of physical progress of construction.
K.
Monitoring of the Scheme
:
(i)
Monitoring at District Level
The
functioning of the Swadhar Centres where residential facility for the
inmates shall be monitored by a District Level Committee comprising of
the following:
a.
District Magistrate
(Chairperson)
b.
District Superintendent of
Police
c.
President/Secretary/Executive
Head of the Implementing Organisation
d.
Lady Principal of College/Head
Mistress of Girls School.
e.
One senior lady doctor to be
nominated by Chief Medical Officer
f.
General Manager District
Industries Centre
g.
One socially active woman of
the area to be nominated by the D.M
h.
Women representative of
Panchayat/urban local bodies.
i.
District Welfare Officer
(Convener)
The Committee shall meet
at least twice in a year to:
a)
To monitor and review the
functioning of the Centre;
b)
To suggest steps for
sustainable rehabilitation of the inmates and to review these measures;
c)
To review the steps for the
safety of the inmates;
d)
To review the facilities
available to the inmates;
e)
To encourage community
participation in these efforts; and
f)
To provide linkages with other
schemes of the Government.
The Committee
shall submit a report of its proceedings to Secretary (Social
Welfare/Women & Child Development) within 15 days of the meetings.
(ii)
Monitoring at the State Level
The Secretary in-charge of Social Welfare/Women & Child
Development Department in the State Government/UT Admn. shall be the
chairperson of the State Level Monitoring Committee for Swadhar
Scheme. The other members of the committee would be nominated by the
Secretary. The Committee at the State Level shall meet at least once a
year and monitor the project.
(iii) Monitoring at
the Central Level
DWCD shall also
review the functioning of the Centre once in a year.
Other Swadhar centers
without residential facility shall be got monitored and evaluated by the
DWCD in such a manner as it may deem fit.
L. Evaluation of the Scheme
The project
shall be reviewed every 2nd year.
M. Review of the Project
The sanctioned
project shall be reviewed after 2 years of implementation. Further
continuation of the projects will be decided on the basis of the review.
N. Operational Manual
The duration of the stay
of the inmates shall not normally exceed three years. The Department of
Women and Child Development shall prepare Operational Manual of the
scheme where this and other details regarding the management of the
centers shall be outlined.
O.
Conditions of Grants
(i)
The grant approved will be
paid in two to three instalments, the first instalment being normally
released with the sanction of the Project and the second and subsequent
instalment will be released when the organisation has spent the previous
instalment along with its own proportionate share of cost. Requests
for release of these instalments will be accompanied by a certificate
from a Chartered Accountant or a Government Auditor indicating the total
expenditure incurred on the project. In case of the project
implemented by the State Government/UT Administration or its agencies
the second and subsequent instalments of the grant may be released on
receipt of the requisite certificate duly signed by an officer of the
State Government or Union Territory, as the case may be.
(ii)
The building will be
constructed in accordance with the plan approved by the Government of
India while sanctioning the grant. No change in the plan can be made
without the prior approval of the Department of Women & Child
Development, Government of India.
(iii)
The rates of construction to
be adopted in the detailed structural/financial estimates shall not be
in excess of the schedule of rates of the PWD of the State concerned and
a certificate to that effect shall be furnished by the Head of the State
PWD or his nominee concerned. The Scrutiny Charges/Centage Fee levied
by State PWD/CPWD would be qualifiable for grant-in-aid under the scheme
subject to overall ceiling.
(iv)
A certificate shall be
furnished at the time of the application that a site for the
construction of the building has been acquired by the voluntary
organisation/institution concerned. Necessary ownership record to this
effect shall be furnished along with the application. No grant shall be
sanctioned unless a site has already been acquired.
(v)
The building shall be
completed as soon as possible and in any case not later than 18 months
from the date of release of first instalment of the grant.
(vi)
After the completion of the
building the organisation shall furnish to the Central Government copies
of the following documents:
(a)
A certificate from State PWD/CPWD/housing
Board to the effect that the building has been completed in accordance
with the approved plans and estimates; and
(b)
A Statement of Expenditure
incurred on the construction of building duly audited by the authorised
auditors.
(vii)
Any unspent portion of the
grant shall be refunded to the Government of India at once.
(viii)
The head of the organisation
shall ensure that the building is thrown open to inspection by the
officer of the State PWD or of the CPWD or any other officers designated
for the purpose by the Central or State Government both during the
period of construction as well as after the construction is completed.
It shall be the duty of the head of the orgnisation to carry out any
instruction which may be issued in this behalf by the Central Government
or the State Government as the case may be.
(ix)
The voluntary organisation
will furnish to the Department of Women & Child Development, Government
of India. Quarterly Progress Report along with photographic documents
of the construction work and other expenditure incurred and such reports
shall continue to be furnished on a continuing basis till assistance is
received from the Government of India.
(x)
The accounts of the shelter
shall be maintained properly and separately and submitted as and when
required. They shall always be open to check by an officer of the
Central or State Government deputed for the purpose. The account shall
be open to a test check by the Comptroller and Auditor General of India
at his discretion.
(xi)
The voluntary organisation/institution
shall maintain record of all assets acquired wholly or substantially out
of Government Grant. Such assets shall not be disposed of encumbered or
utilised for purposes other than those for which grant was given without
prior sanction of the Government of India Should the organisation/institution
cease to exist at any time such properties shall revert to the
Government of India.
(xii)
The head of the voluntary
organisation/institution shall execute an agreement bond in the approved
form securing to the Government of India a prior lien on the building
for the recovery of the amount paid as grant in the event of the
building ceasing to be applied for the purpose for which the grant was
given.
(xiii)
If the Department require
clarification of any point not contained in the Application the
institution/organisation shall supply it within the time specified by
the Department failing which the Application will not be considered.
(xiv)
The organisation will
prominently display on the Shelter Home with the name of the "Swadhar"
the endorsement "Assisted by the Government of India, Department of
Women & Child Development".
Annexure-I
Scheme
of Swadhar
APPLICATION FORM
Note:
1. The application should be routed through the State
Government concerned or the Officer authorised by the State Government
concerned.
2.
Parts
A & B should be completed by the applicant Organisation, Part C by the
Inspecting Officer and Part D by the State Government.
Part-A- THE ORGANISATION
1.
Name and full postal address of the
head-office of the organisation:
District:
State:
Pin Code:
2.
Telephone No. with STD code:
3.
Fax
No.
4.
Do
the bye-laws of the NGO permit it
to receive
Govt. grants and implement
women's
programme in the proposed
project
area?
5.
Objectives of the Organisation:
6.
Brief
History of the Organisation:
(in one
paragraph)
7.
Whether registered under Indian
Societies
Registration Act (Act XXI of
1860)/Trust
Act. If so, give the number
and date of
registration:
8.
Whether the organisation is of all India
Character:
If yes, give the address of its
Branches in
different States including the
State
Branch, which will run the Shelter
With Phone No., Fax No. etc.
9.
Whether oranisation is located in its own/
rented
building:
10.
Major
activities of the organisation in the Last 3 years:
|
Name of
activity |
Coverage |
Expenditure |
|
|
Men |
Women |
Children |
|
|
|
|
|
|
|
11.
Summary of financial status of the organisation in the last 3 years (Rs.in
lakhs)
|
Year |
Income &
Exp. Acctt. |
Receipt
& Payment Acctt. |
Surplus |
Deficit |
|
|
|
|
|
|
12.
Details of grant received from Central Govt./State Govt. and other Govt.
agencies in the last 3 years : (Rs. in lakhs)
|
Sanction
Order No. |
Date |
Amount |
Scheme |
Address
of funding agency |
|
|
|
|
|
|
13.
Details of Foreign Contribution received during last 3 years:
|
Country |
Organisation |
Purpose |
Amount |
|
|
|
|
|
14.
Details of office bearers of the organisation:
|
S. NO. |
Name &
Address |
Male/
Female |
Age |
Post
|
Qualification |
Profession |
Annual
income |
|
|
|
|
|
|
|
|
|
15.
Details of employees of the Organisation:
|
Sl. NO. |
Name &
Address |
Male/
Female |
Age |
Part
time/Full time |
Qualification |
Post |
Annual
income |
|
|
|
|
|
|
|
|
|
16.
Details of Managing Committee members of the organisation
|
Sl. No. |
Name &
Address |
Male/
Female |
Age |
Qualification |
Profession |
Monthly
income |
|
|
|
|
|
|
|
|
Part - B -
THE PROPOSAL
1.
Full address of the proposed location of the Shelter:
District:
Block:
Pin Code:
Telephone No. with STD code;
2.
Whether the location is a District H.Q., Block HQ, Tehsil HQ or village:
3.
Accommodation available for the Shelter:
|
|
No. of
rooms |
Total
Area (Sq. feet) |
|
Room |
|
|
|
Kitchen |
|
|
|
Toilet |
|
|
|
Store |
|
|
|
Verandah |
|
|
|
Recreation Hall |
|
|
|
Open
Space |
|
|
|
Training
Hall |
|
|
|
Total |
|
|
4. Is
it rent-free accommodation:
5.
In not, proposed rent of the accommodation (attach copy of rent
deed).
6.
Classification of proposed beneficiaries:
|
Type of
Problem |
No. of
women (proposed Beneficiaries) |
|
Trafficked women/girls rescued or runaway from brothels. |
|
|
Widows
deserted by their families in religious places etc. |
|
|
Women-ex-prisoners. |
|
|
Women
rendered homeless due to natural calamities. |
|
|
Women
victims of terrorist violence |
|
|
Mentally
challenged women |
|
|
Women
with HIV/AIDS |
|
|
Others |
|
|
Total |
|
7.
Whether a shelter Home is proposed to be constructed and if so,
whether/and is owned by the organisation. (attach copy of membership
record of land, and approved design and estimate of construction).
Date: Signature of
Secretary/President
Of the
organisation
LIST OF
DOCUMENTS TO BE ENCLOSED:
1.
Registration certificate.
2.
Constitution of the organisation/Bye-laws and Memorandum of Association.
3.
Constitution of the Board of Management with brief particulars of each
member.
4.
Annual Report for the last 3 years.
5.
Audited accounts for the last 3 years.
6. Details
of women/girls proposed to be accommodated in the Shelter including
their name and address, age and case history in not less than one
paragraph for each person.
7.
Ownership record of land
8.
Approved building plan and estimate of construction
9. Rent
deed for rented accommodation.
PART-C- PROFORMA FOR
PRE-SANCTION APPRAISAL REPORT
1.
Name, Designation and full :
Address of the Inspecting Officer
2.
Date
and time of visit :
3.
Name
and Full postal address of NGO :
4.
Is a
name board prominently :
Displayed by
the NGO?
5. Have
you inspected the original :
Registration Certificate of the
NGO and is
it satisfactory?
6. Are
any managing Committee :
Members
related to each other?
If yes,
names of members and their
Relationship
7. Are
the office bearers of the NGO :
associated
with any other NGO?
If yes,
names of the NGO(s)
8. Does
the NGO have staff as mentioned :
In the
application form? If not, please
Indicate the
shortfall
9. Are
copies of the audited accounts :
submitted by
the NGO true copies
Of the
original?
10.
What
is the present bank balance :
Of the NGO.
11. Whether
credit entries are available :
In the
passbook for various income
Of the NGO
mentioned in the audited
Accounts? If
yes, what amount has
been
credited in the passbook for the
Following
income?
| |
|
Year |
Year |
Year |
| a) |
Donations: |
|
|
|
| b) |
Members Contribution: |
|
|
|
| c) |
Sale of goods: |
|
|
|
| d) |
Income from activities: |
|
|
|
| e) |
Grants: |
|
|
|
| f) |
Loans from members: |
|
|
|
12. Do
you have reason to doubt :
that the
entries in the Audited
Accounts are
not genuine?
Please
elaborate
13. Name
the activities taken up by :
the NGO for
which evidence was
available
14.
Is
there any ongoing activity of the :
NGO? If yes, please visit some of
and report on performance:
15. Name
the activities included in the :
Audited accounts and annual report
for which no evidence was available
16.
Name
the assets included in the Balance :
Sheet but not available for physical
Verification
17.
Are
the local people aware of the NGO :
and its activities?
18. What
is the opinion of local people :
About the NGO?
19. Have
you come across any instance of :
mis-utilisation of funds or complaint
involving the NGO? If yes, please give
details
20.
In
your opinion, is the NGO capable :
of implementing the project applied
for? Please give reasons
21. In
your opinion, is there genuine :
need for the project in the proposed
project area? Please give reasons
22. as
the NGO furnished details of beneficiaries proposed to be covered? If yes,
please visit a few of them and furnish the following information:
|
Name
of Beneficiary |
Whether genuinely in need of assistance under the project |
|
|
|
23.
Any
other information about the NGO
I have read
the guidelines for pre-sanction appraisal. This report does not contain
any mis- representation of facts.
(SIGNATURE)
NAME:
PART -
D - RECOMMENDATION BY STATE GOVERNMENT
1.
Name and full address of the Organisation:
2.
Name
of scheme for which application is made:
3.
Name
and designation of the officer who
Inspected
the Organisation:
4.
Do
you agree with the report of the Inspecting
Officer and
if not, reasons thereof:
5.
Does
the Organisation fulfill all eligibility criteria
for grants
under the scheme?
6.
Will
the State Government recover sanctioned grants
in the event
of mis-utilisation of funds?
7.
Is
the Organisation capable of implementing
the project
applied for?
8.
Is
there any complaint of mis-utilisation of funds
or other
irregularities by the organisation?
9.
What
is the justification for the project applied for?
10.
Is
the proposal recommended for sanction of grants?
(Signature)
Name:
Designation:
Date:
Annexure-II
UTILISATION
CERTIFICATE
I
have verified the account of …………………………………………. (Name of grantee
organisation) in respect of the grant of Rs. …………………………………………………
released by the Government of India, Department of Women & Child
Development vide sanction No………………………………………….dated…………………………… for the
Shelter for the period ………………………………………………… with the help of the vouchers
and certify that they are correct and that an amount of Rs.
…………………………………………….has been utilised upto ……………………..for the purpose for
which it was sanctioned.
(CHARTERED ACCOUNTANT)
Annexure
- III
Guidelines
for Chartered Accountants/Government Auditors
The Auditors certifying the accounts and endorsing
Utilisation Certificate in respect of Government grants should bear in
mind the following points:
(a)
If
the number of inmates in Shelter is below/or above the prescribed
norms, the expenditure on their maintenance will vary accordingly at
the prescribed rate.
(b)
Non-recurring expenditure will be sanctioned only once for a shelter.
(c)
In
case a particular post has been lying vacant for specified period the
salaries against that should not be claimed.
(d)
Accounts are to be sent in original signed by the Chartered Accountant
in the forms of Income & Expenditure, Receipts & Payment & Balance Sheet
including the Utilisation Certificate in the prescribed format.
(e)
The
Accounts for grants for Shelter should be prepared separately. If this
is not possible, the expenditure towards this scheme should be shown
separately under the Head 'Shelter' . The expenditure incurred for the
admissible items should be reflected clearly under each sub-head
incorporated in the schematic pattern.
Annexure
- IV
GUIDELINES AND INSTRUCTIONS FOR THE MAINTENANCE OF RECORDS OF THE
SHELTER
Detailed operational manual for the Homes is being prepared. Till then,
the following guidelines/instructions shall be followed by the
implementing agencies:
1.
On the arrival of the case it will be registered in the admission
register with details such as name, address, age, details of children
(if any), problem in short, and referred by whom.
2.
Each case will have a separate file with a complete case record,
addresses of relatives, referral letters, and any other letters
pertaining to the court case, police etc. Assistance provided which
would include a record of follow-up/shelter visits and meetings held in
connection with the case with various authorities should also be entered
in the case file. These case-files should be kept up to date and open
for inspection to any officer of Government of India/State Government at
any time.
3.
A
medical check-up of every resident will be done within 3 days of her
admission, including the blood test for VDRL and report of these tests
maintained in the case file.
4.
The
case file will have a plan of action for the rehabilitation of the
beneficiaries and their children (if accompanying the beneficiary) and
the steps taken for their rehabilitation by the concerned official/NGO.
5.
Any
time the resident leaves the Shelter or goes on leave to visit her
parents/guardian/relatives, an application is to be obtained from the
resident & placed in the case file.
6.
A
follow-up of the beneficiaries will be done for at least 3-4 months
after their rehabilitation.
7.
In
case of beneficiaries not being referred in writing by any agency, a
FIR is to be lodged with the nearest Police Station and the copy of the
FIR placed in the case file
8.
A
register of the Shelter/Neighbourhood Committee is to be maintained
giving details of members, and recording minutes of each meeting held.
9.
NGO
will make efforts to coordinate with the various governmental and NGOs
working in the allied field for providing rehabilitation to the
beneficiaries and vice-versa.
10.
A
separate case register is to be maintained for the children of
beneficiaries, which will reflect the services provided to them
including the expenditure incurred on these activities.
11.
A
record of medical expenses incurred for the residents will be maintained
separately in a register.
12.
A
record of the non-recurring items purchased from govt. grants is to be
maintained separately and each item to be marked for identification.
13.
The
half yearly progress report along with details of cases is to be sent in
the prescribed proforma for the period April to September and October to
March within one month, after the expiry of the period. All columns in
the progress report and case details should be properly filled in and no
column should be left blank.
14.
Audited statement of accounts of each financial year are to be submitted
within three months of the closure of each financial year in the form of
receipt and payment, income and expenditure and the balance sheet, along
with the utilisation certificate in the prescribed format, duly signed
by the Chartered Accountant, IN ORIGINAL, to the Government of India.
15.
Details of staff, with their qualifications, date of joining and leaving
(if they have left during the given financial year) emoluments paid to
each person, should be sent along with the audited statement of
accounts.
Annexure-V
PROGRESS
REPORT OF THE SWADHAR FOR THE PERIOD
FROM ------------------ TO ---------------
1.
Name of the Institution :
2.
Address & Location of the Shelter :
with telephone NO.
3.
Month wise position of residents :
Children: from 0-12 years :
|
Month |
No. of
Residents In previous Month |
New
Admission |
Discharged |
Total |
|
Women |
Children |
Women |
Children |
Women
|
Children |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
2.
Special Services provided to
Residents
(give No.)
i)
Vocational training i.e.
Tailoring, typing, etc., (specify
Different trades & give No. of
Participants in each trade :
ii)
Counselling including legal
counselling
iii)
Any
other - specify :
Women/Girls rehabilitated :
(give No.
under each head)
1.
Employment - a) Service :
b)
Self Employment :
2.
Restored to parents :
a)
Reconciled with husband/in-laws :
b)
Marriage :
c)
Other (specify) :
3.
Recreation activities for
Residents -
i) - Women :
ii) -
Children :
4. No. of visits made by the :
Doctor with date
5.
Formation of Neighbourhood :
Committee:
i) Names of Members
(along with designation)
ii) No. of meeting held :
iii) Dates of meetings : Names
of participants
a) a)
b)
b)
6.
Visit of officials : Date of visit,
name and
(State Govt./Central Govt./
designation of visiting other (specify)
officials.
7.
Rehabilitation/Assistance provided to :
8.
Recurring/non-recurring expenditure incurred during he period.
|
-
Recurring Items (Salary) |
Expenditure |
|
Resident Superintendent |
|
|
Assistant Superintendent |
|
|
Medical Doctor (Part - Time) |
|
|
Lawyer (Part Time) |
|
|
Counsellor (Full Time) |
|
|
Counsellor (Part-time) |
|
|
Trained Nurse |
|
|
Clerk
(Typing, Accounting and Store keeper) |
|
|
Chowkidar |
|
|
Peon |
|
Total
|
|
|
B. Other Recurring items |
Expenditure |
|
Office
Contingencies |
|
|
Medical Expenses |
|
|
Food
of Residents |
|
|
Pocket
Money |
|
|
Total
: (A + B) |
|
|
C.
Non- Recurring items of Shelter |
Expenditure |
|
|
|
|
Grant
Total (A+B+C) |
|
9.
Grant received from Parent :
organisation/Govt. of India.
10.
Progressive expenditure upto :
the end of the Period.
Signature of Signature
of
Suptd.-cum-Warden
Oraniser/incharge of the shelter
Annexure
VI
PROJECT MODULES
MODULE 1
SWADHAR
CENTRE FOR 200 INMATES
In addition, services of
a lawyer may be obtained on contract basis.
(ii) Other Recurring expenditure
|
Office Contingencies
|
Rs.12,000
|
Medical expenses
|
Rs.60,000
|
Food of Residents
|
Rs.12,00,000
|
Pocket Money
|
Rs.1,20,000
|
Total
|
Rs.13,92,000
|
Note:
i) Grant for other recurring expenditure for children below 14 years
shall be fixed at 2/3rd of amount.
MODULE 2
SWADHAR CENTRE FOR 100 INMATES
|
A. Non recurring
Expenditure |
|
i) Construction
of Centre – |
Rs.25,00,000 |
|
Rent for Building |
Rs.25,000 p.m.
for first year and Rs.18,750 p.m.
from second year onwards. |
|
ii) Other Non
recurring expenditure |
|
Assistance for
furniture, beds etc |
Rs.2,00,000 |
|
|
Rs. 20,000 |
Note: Grant for other
recurring expenditure for children below 14 years shall be fixed 2/3rd
of the amount.
MODULE 3
SWADHAR
CENTRE FOR 50 INMATES
|
A. Non-Recurring
Expenditure: |
|
i) Construction of
Centre |
Rs.12,50,000 |
|
ii) Rent for
Building |
Rs. 12,500 P.M
|
|
iii) Other Non
recurring Expenditure |
|
Assistance for
furniture, beds etc |
Rs.1,00,000 |
|
Recreation &
Development activities |
Rs.10,000 |
In addition, services of
a lawyer may be obtained on contract basis.
Note:
Grant for r recurring expenditure for children below 14 years shall be
fixed at 2/3rd of the amount.
MODULE 4
SWADHAR COUNSELLING
CENTRES
These may follow the
schematic norms of family counseling Centres, with such modifications as
be necessary, as per the specific projects, to be decided by the Project
Sanctioning Committee
MODULE
5
SWADHAR MEDICAL CENTRES
The schematic norm to be
followed in specific projects may be decided by the Project Sanctioning
Committee in Consultation with Ministry of Health and Family Welfare
MODULE 6
SWADHAR
TRAINING CENTRES
These may follow the
schematic norms of Women’s Economic Programme (NORAD), with such
modifications as be necessary, as per the specific projects, to be decided
by the Project Sanctioning Committee
Note:
Upper ceiling for annual non-rental recurring expenditure per inmate for
the 3 types of modules will be 9000 for a center for 200 inmates, 10,000/-
for a center for 100 inmates and 13,000/- for a center of 50 inmates out
of which not less than Rs.6,000/- should be spent on food alone.
MODULE 7
HELP LINE FOR WOMEN IN DISTRESS